JOB PROFILE
Administration and operations assistant
Know Hub is a nonprofit corporation born from a public policy that seeks to turn Chile into a knowledge-based economy and society. Its main objective is to help transform the scientific research results of its members (universities and research centers) into goods, services and ventures available on the market and for the benefit of society. In this work, Know Hub operates with public and international funds in line with its strategic alliances.
- Contract type: Employment contract.
- Reports to: Administration and Finance Coordinator.
- Openings: 1
- Location: Santiago.
- General objective of the position: Provide support in the administrative and operational activities of the office and of the corporation’s team of staff.
- Duties and responsibilities:
-Provide administrative support to the finance officer in everything related to the documents and material needed for the corporation’s accounting area,
-Support the finance officer in ensuring efficient and orderly control of financial procedures, that is, keeping the corporation’s supporting documents up to date, in both digital and physical format, so that project expense reports can be submitted according to the corresponding protocols,
-Develop and maintain an efficient, easy-to-use filing / document / correspondence system, both physical and digital.
-Enter and organize material from the corporation’s different areas. Keep this information organized and easily accessible for new hires.
-Maintain an electronic storage system (and backups) consistent with the corporation’s privacy policies and protocols, for HR, governance and the corporation’s activities
-Provide support and processes to ensure that the shared space, facilities and consumables are managed effectively and smoothly.
-Ensure the proper use and replenishment of the corporation’s office supplies. Likewise, oversee the maintenance, stock records of supplies and materials, and inventory of the corporation’s furniture.
-Logistical support and management in planning the Corporation’s trips and events (searching for tickets, hotels, event venues, transfers, among others)
-Provide operational support in the various activities carried out by the corporation,
-Carry out any other activity of a similar nature to the above that Know Hub professionals may require.
- Specific skills
– Intermediate user-level PC and software skills, such as Office (Excel, Word, PowerPoint, Outlook).
– Google productivity apps (Gmail, Drive, Calendar, among others).
– Knowledge and use of videoconferencing platforms such as Zoom and Teams.
– Skills in using digital platforms.
– Writing, typing and electronic file management. - Soft skills:
– Good interpersonal relationships.
– Service orientation.
– Use of information and communication technologies.
– Sense of commitment, responsibility and loyalty to the institution, its objectives and the functional unit to which the position reports.
– High ethical principles and social responsibility.
– Orientation toward cooperation between work teams.
- Requirements:
Mandatory educational requirements:
Graduate of a technical or university program in business administration and finance.
Work experience:
At least 2 to 3 years required
- Contract duration: 3 months, renewable indefinitely.
- Salary: Send your salary expectations.
- Work arrangement: Hybrid.
- Send us your CV at contacto@knowhub.cl
